Job Title:                                  Community Education Summer Day Camp Site Administrative Assistant   

Wage/Hour Status:                 Non-Exempt

Reports to:                              Director of Community Education

Pay Grade:                              TBD-Special Funded Per Annual Budget Allowance

Dept/Campus:                        Assigned Campus

Days: 70

Interviews: 3/24/2018 

Staff Retreat: 5/18-5/20/2018

Training: 5/21-6/1/2018

Summer Camp: 6/4-8/3/2018

 Primary Purpose:

Provide a safe, quality Summer day camp program that produces developmentally appropriate, recreational and enrichment based experiences for the children.

Qualifications:

Education/Certification:

• Must be at least 18 years of age
• Must have a high school diploma

Special Knowledge/Skills:

• Ability to communicate effectively
• Ability to operate a motor vehicle
• Ability to safely operate 15 passenger van
• Ability to safely lift and carry 50lbs.

Experience:

Experience working with school-age children in an after school or summer program

Training

• Must be First Aid and CPR certified (can be trained by SDC).
• Must participate in the Child Abuse Awareness training
• Attend/Receive the mandatory pre-service training & staff development hours outlined by DFPS minimum standards. (see attached mandatory dates)
• Receive training & work closely with Community Education Staff (training time TBD)

Major Responsibilities and Duties:

• Be knowledgeable about and adhere to proper procedures and expectations set forth by the Department of Family Protective Services, the Summer Day Camp handbook, and the school district employee handbook
• Communicating openly and interacting professionally and positively with school personnel, parents, and camp staff/directors/office personnel
• Utilize computer programs, such as PPT, Word, Excel, registration system
• Portraying a professional and positive work ethic/environment

Assist with check in by:

• Greeting/Welcoming parents and campers
• Checking in campers (time stamped)
• Distributing weekly schedules
• Calling parents of absent campers
• Obtaining permission for field trips/special activities
• Assisting the site leadership personnel with miscellaneous tasks
• Generating & printing documents from the registration system
• Managing the following records:

Campers:

• Field Trip permission
• Illness/incident reports
• Authorization for Dispensing Medication
• Immunization records
• Swim lists
• Camper shirts

Staff:

• Staff development & training documentation
• Reviewing staff time cards
• Proof of request for all background checks
• First Aid/CPR certification

Assist with check out by:

• Checking out campers (time stamped)
• ID parents
• Getting incident/injury forms signed
• Providing reminders or information to parents

Answer phone/returning calls

 Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress. Moderate standing, stooping, bending, and lifting.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.