Job Title:                       Bookkeeper, HS

Reports to:                   Campus Principal

Dept/School:                Assigned Campus

Pay Grade:                    Paraprofessional - PG 4

Wage/Status:               Non-Exempt

Days:                            240

 

 

The job of the High School Bookkeeper provides support to department activities with specific responsibility for an array of fiscal services for student body and campus activities/athletics/fine arts; conveying and updating fiscal information; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.

 

Qualifications: Education/Certification:

High school diploma or GED

 

Special Knowledge/Skills:

• Knowledge of bookkeeping principles and practices
• Ability to maintain an electronic ledger
• Knowledge of generally accepted account principals GAAP
• Ability to record and account for transactions
• Self-motivated, very organized and detail oriented
• Analytical and problem solving skills
• Must have excellent communication and organization skills
• Must have excellent customer service skills
• Be able to interpret, assign, and review budget codes
• Excellent teamwork skills
• Able to handle multiple tasks and priorities with frequent interruptions
• Ability to maintain a high level of accuracy in preparing and entering large quantity of  financial transactions
• Knowledge of purchasing policies and procedures and TEA financial account coding

 

Experience:

Proficient skills in Microsoft Office programs, data entry, e-mail, file maintenance and basic math skills

3 - 5 years bookkeeping/accounting experience and/or coursework preferred

 

Essential Job Functions:

Accounting

• Monitor department's budget, including encumbrances, expenditures, credits, and payments.
• Prepare reports as necessary. Compiles financial information related to campus (e.g. accounts payable/receivables, collecting, verifying, preparation of deposits all moneys collected, prepares documentation for payroll department on certificated, classified staffs and temporary staff, etc.)
• Conduct all transactions in a transparent manner. Maintains financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and state and other guidelines.
• Monitors financial procedures with individuals responsible for campus financial operations (e.g. student activities, fundraisers, student clubs, etc.) for providing services within established guidelines.
• Process and post AMS journal vouchers and file documentation.
• Collect record and process campus, department, and customer payments/deposits.
• Research discrepancies of financial information and/or documentation to ensure the accuracy and adhering to established procedures prior to processing.
• Reconcile financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Learn, utilize, and navigate district and departmental accounting software.

Records, Reports, and Correspondence

• Develop purchase activity reports weekly, and monthly, and quarterly campus departmental spending reports.
• Collect and review field trip finance documents for accuracy and timely completion of transactions.
• Prepare written and electronic materials of financials to convey compliance with established financial, legal and/or administrative requirements.
• Provides aspects of annual audit and pre-audit (registers, fundraiser summaries, copies of collection logs).
• Inform administration on the balance of each budget line as scheduled.

 

Other

• Perform general clerical functions as needed
• Maintain confidentiality.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

 

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrate respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip, or speaking badly about the district and district personnel.

 

Supervisory Responsibilities:

None

 

Equipment Used:

Multi-line telephone, personal computer, printer, calculator, copier, fax machine, and shredder

 

Working Conditions:

Physical Demands /Mental Demands/ Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

 

Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected.

 

This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. College Station Independent School District reserves the right to, modify or delete any aspect of this job (or position itself) at anytime as it deems advisable.